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Build a Zap that creates a Google Calendar event every time a new job is scheduled in CleanOps.
This Zap adds an event to Google Calendar every time a new job is created in CleanOps, so a scheduled job shows up on your calendar automatically — no double entry.
Before you start: connect CleanOps to Zapier first (see connect CleanOps to Zapier) and have a Google Calendar account. This Zap uses the job’s scheduled times, so it works with jobs that have a scheduled date.
You need CleanOps connected to Zapier (connect CleanOps to Zapier) and a Google account for Calendar. Because a calendar event needs a start and end time, this Zap works with scheduled jobs.
In Zapier, create a new Zap. For the trigger, choose CleanOps as the app and New Job as the event, pick your connected CleanOps account, and select Continue.
A new Zap with the CleanOps New Job trigger.
Select Test trigger. Zapier pulls your most recent jobs from CleanOps — choose one that has a scheduled date and select Continue with selected record (that record’s dates are what you’ll map next).
Zapier finds recent jobs to test with.
For the action step, choose Google Calendar as the app.
Choosing Google Calendar as the action app.
Pick the Create Detailed Event action event, then select Sign in to connect your Google account. When Google asks, grant Calendar access (tick the permission boxes) so Zapier can add events. Connecting an app works like connecting CleanOps.
The Create Detailed Event action, ready to connect Google.
Choose the Calendar the event should land on (for example your primary calendar). The event fields — Summary, Description, Location, Start Date & Time, End Date & Time, and more — appear below.
Selecting the calendar and event fields.
Fill the event from the job’s fields using Insert Data: put the Customer Full Name (or the job Number) in Summary. For the times, this is the important part — map the job’s Scheduled Start Time into Start Date & Time and Scheduled End Time into End Date & Time. Use the Search box in the data picker to find those two fields (don’t use Scheduled Dates — it’s a separate list field). Add Location or Description if you like, then select Continue.
Mapping the job's scheduled start and end times into the event.
Select Test step. Zapier creates a real event on your calendar from the sample job — you’ll see A Event was sent to Google Calendar.
The test creates a real calendar event.
Select Publish. Zapier turns the Zap on — from now on, every new scheduled job in CleanOps creates a calendar event automatically.
Publishing turns the Zap on.
Each time a job is scheduled in CleanOps, an event appears on your Google Calendar at the job’s scheduled time, titled with the customer’s name. Open your calendar to see it.
The job event created on Google Calendar.
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